Employment

JOB SUMMARY: Responsible for the overall administration and management of the Foster Grandparent Program of Central Pennsylvania serving Mifflin, Juniata, Columbia, Northumberland, Snyder and Union Counties.

QUALIFICATIONS: Bachelor’s Degree in either social services or education with experience in volunteer recruitment and supervision with those over 55 years of age is essential. Must have experience with planning, developing, implementing and evaluating programs, the ability to do narrative report writing, as well as interpreting laws, rules, regulations, standards, policies and procedures. Must have excellent written and oral communications skills necessary for preparing grants, written reports and giving oral presentations and trainings. Experience in budget management and control, which includes managing a budget for the purpose of keeping expenditures within the limitations of available appropriations and available revenue and maintaining, monitoring, projecting and controlling a budget within set polices and procedures. Experience managing federal grants is preferred. Ability to attend after hours and weekend meetings/events is required. Must have a valid PA driver’s license and current auto insurance.

ESSENTIAL FUNCTIONS:

The following duties are normal for this position and are not to be considered as exclusive or all-inclusive.

• Serves as the representative of the Sponsor in signing and approving official project documentation, including project reports, memoranda of understanding, and/or letters or agreement for volunteer stations (VS).
• Provides liaison for all aspects of the Foster Grandparent Program (FGP) with the Union/Snyder Agency on Aging, Inc. (AoA), and attends AoA staff meetings as appropriate.
• Directly supervises all Program Coordinators, including hiring, training, and evaluating these FGP staff positions.
• Establishes, administers, and interprets Program and personnel policies and procedures for both Program staff and Foster Grandparents consistent with those of the Volunteer Stations (VS), the AoA, and the Corporation for National and Community Service (CNCS).
• Conducts FGP staff meetings, as necessary.

• Maintains the Program office, fosters communication between the Selinsgrove Center and the Program relative to the provision of office space and other in-kind support, and provides office coverage as needed.
• Reviews and approves time sheets and personnel schedules.

Administration: Foster Grandparent Volunteers and Volunteer Stations (VS)

• Develops VS appropriate for Foster Grandparent volunteer placement, interprets the FGP regulations and philosophy to VS staff, and develops and updates Memoranda of Understanding and appropriate fiscal procedures for each VS.
• Monitors activities at all VS on a regular basis.
• Implements the recruitment, selection, orientation, and placement of Foster Grandparent volunteers, and assures the maintenance of the number of Volunteer Service Years specified in the CNCS grant.
• Provides to new Foster Grandparents a minimum of 20 hours of pre-service orientation and insures in conjunction with the Program Coordinators that all Foster Grandparents receive an average of 24 hours/year of in-service training, as mandated by CNCS.
• Consistent with CNCS regulations, arranges and monitors the provision of the following direct benefits to Foster Grandparent volunteers: hourly stipend, transportation, daily hot meal, accident and liability insurance, uniforms/smocks, annual physical exam, and regular, formal recognition.
• Assures compliance with the CNCS requirements for Programming for Impact.
• Ensure National Services Criminal History Check are completed for all covered staff and volunteers in accordance with CNCS requirements and agency policy.
• Plans for social, educational, and recreational activities for Foster Grandparent volunteers by way of annual involvement in community and acts as an advocate for Foster Grandparents experiencing difficulties.
• Plans, develops and implements ongoing public relations opportunities, including social media
• Reorganizes county or area program for the summer months. Finds other suitable settings for volunteers and provides social services and administrative actions, which minimize the problems of seasonal transition.

Administration: Fiscal

• Prepares the annual FGP E-grant application on-line, including the annual budget and work plan, and prepares applications for additional funds from CNCS and other sources as appropriate and needed.
• Monitors and adheres to the approved budget and insures that sound fiscal procedures are applied.
• Develops, updates, maintains financial, personnel, Program, and volunteer records consistent with CNCS requirements, accepted auditing principles, and insures agency compliance with all federal, state, and local requirements.
• Maintains an effective bookkeeping system, reviews and authorizes all expenditures for the FGP, signs all FGP expense checks, and approves all FGP invoices, payroll data, and purchasing requests.
• Negotiates and monitors all purchase of service contracts with provider agencies, and makes recommendations for approval of contracts.
• Prepares and issues program, statistic, fiscal, and other reports as required by CNCS and the Program’s Advisory Council.

Planning

• Develops local financial resources through fund-raising and solicitation of donated in-kind services such that the CNCS matching funds requirement (10% of the federal allocation) is met.
• Assesses community needs for Foster Grandparents relative to CNCS emphasis areas and, in conjunction with the Advisory Council, determines future directions and priorities for the FGP.
• Reviews and evaluates data relative to progress toward stated objectives and expenditures of funds, and implements changes which will insure compliance with both the CNCS grant contract and the CNCS program philosophy.
• Annually evaluates the FGP operational procedures, activities, and performance, in conjunction with VS staff, the Program Coordinators, and the FGP Advisory Council. Assists in the preparation of the Council’s FGP annual evaluation to CNCS.

Community Relations

• In conjunction with the Council chairperson, conducts quarterly Advisory Council meetings; consults members on significant issues affecting the Program; and works with appropriate standing committee. Issues regular program, statistic, and fiscal reports for Council review.
• Acts as the Liaison between the FGP Advisory Council and the Agency on Aging Board of Directors.
• Pursues and develops cooperative working relationships with agencies whose activities relate to/benefit the FGP or individual Foster Grandparents. Attends Rabbit Transit regional meetings.
• Plans and conducts a continuous program of public relations to increase public understanding and awareness of the Foster Grandparent Program and enhance volunteer recruitment efforts.
• Speaks publicly to various community groups concerning the Foster Grandparent Program.

Supervision:

• Receives little supervision
• Supervises the equivalent of 2 full-time employees

MARGINAL FUNCTIONS:

• Attends meetings and/or training as required.
• Performs other duties as required.

KNOWLEDGE, SKILLS AND ABILITIES:

• Ability to clearly express ideas orally and in writing, and to perform basic arithmetical operations;
• Ability to establish and maintain effective working relationships with co-workers, consumers, community leaders, and the public;
• Ability to understand and accept the needs and rights of older adults;
• Skilled in problem-solving;
• Ability to interpret policies, laws, and regulations;
• Skilled at operating office equipment;
• Knowledge of basic computer operation and of specific computer applications pertaining to job;
• Ability to teach computer basics, Internet access, and e-mail;
• Ability and willingness to travel as needed;
• Ability to maintain composure and remain calm should a Foster Grandparent become aggressive;
• Ability to practice use of good judgment in assessing FGP resource needs;
• Ability to prepare records and reports;
• Ability to understand numeric and/or graphical data;
• Ability to gather, assemble, correlate, and analyze data; and devise solutions to administrative problems;
• Ability to comprehend program goals, objectives, and operations; and relate them to administrative analysis;
• Knowledge of the structures and functions of community organizations and social institutions that utilize volunteer resources as an integral part of their programs;
• Knowledge of the media, methods, and techniques that may be used to relate the needs of an agency or institution to resources within a community;
• Knowledge of the principles and practices of human resource management including recruitment, selection, placement, training, and retention of volunteers
• Ability to plan, organize, and coordinate volunteer resources;
• Ability to manage stress.

WORKING ENVIRONMENT: Works indoors in a common workspace with adequate lighting, temperature and ventilation, as well as normal indoor exposure to dust/dirt, noise, stress, and disruptions. Travels to other work sites as needed. Travels to other work sites as needed 0 to 1 times per week.

Hourly rate is $23.39 for a 37.5 hour work week. Paid vacation/sick and holidays. 403(b) retirement. Medical, dental & vision insurances.

USAA, Inc. is EOE/M/F/SO.

Job Type: Full-time

Salary: $23.39 /hour

Experience:

• volunteer recruitment and supervision: 3 years (Preferred)

Education:

• Bachelor’s (Required)

License:

• PA Driver’s License (Required)

Application Question:

• How many years of experience do you have with grant writing?

Benefits:

• Health insurance
• Dental insurance
• Vision insurance
• Retirement plan
• Paid time off